Author Archives: lkeyes70

Nine Questions for Evaluating a Business Plan

Lea Boyea of Freshtracks Capital gave a presentation the other day at the Vermont Center for Emerging Technologies about the many questions that are asked of a start-up company before they receive venture capital funding. I thought this was particularly well presented. Although Lea claims that the nine questions are not original, I searched in vain using Google to find another mention of them, so until I hear otherwise, I’ll credit them to Lea and Freshtracks.

These same nine criteria could be modified to fit non-profits who are looking for grant funding. If you want people to give you money, you have to be in a position to explain why they should consider it.

Here are my notes from the session handouts.

Management Team
Completeness of team
Domain Expertise
Growth Company/early-stat expertise
Previous successful exits
Previously raised investment capital?
Interest and wilingness to bring in active investors

Market Opportunity
Size of Market
Growth of Market
Fragmentation of Market
Is the market likely to have one, a few, or many winners?

Value Proposition/Consumer Pain
What Is the problem being solved
How painful is the current process for your customers
How willing/anxious will they be to switch from their current solution?

Technology (Product/Service)
What is the unique technology that you are providing with your product or service?
10 x less expensive or 10x more effective than competition?
How revolutionary/evolutionary is it?
How proprietary is i?
Can it be protected via trademark, patents, business secrets?

Business Model & Go-To-Market Strategy
Make it once, sell many times
No real estate, restaurants, or retail
Distribution strategy
Sales process and Sales cycle
Scalability
Pricing/ Recurring revenue? Margins?
Financial Projections
5 year Profit & Loss Revenue, Direct costs, Gross Margins, SG&A, Net Profit
Balance Sheet which inofrs cash collection cycles and working capital requirements

Competition
Who are your competitors?
How are they solving this problem differently?
What are their unique attributes?
How well capitalized are they?
What kinds of competitive hurdles will you bump into in the sales process?

Valuation and Capital Needs
Pre-money valuation? Percentage of company ownership?
Capital needed in this round of financing?
Capital needed in future rounds of financing?
Common Stock sufficiency/equity incentives

Deal Dynamics

Terms and Conditions
Timing
Co-Investors
Deal Structure
Governance- Board Composition

Exit
What is the likely exit sale to financial or strategic buyer, IPO, recapitalization?
If acquisition, who are the likely acquirers?
What time horizon
Expected multiples?
Return on investment?

Embedded XP Seminar Notes

I attended the one day Microsoft seminar on Windows XP, hosted by Sean Liming. A bit of confusion at the start, according to Sean, The Big M had extra marketing money in the budget toward the end of the fiscal year, and hired him to do several of these one-day sessions. His company charged $99.00 per session, so apparently of the 22 or so people who had signed up, all but three or four of us dropped out after realizing they were supposed to actually pay something. Too bad. It isn’t often that you get to have a session with a top authority and consultant for that price. He has written several books, and also publishes software tools to help enable the process of building XPe images.

I covered Windows Embedded XP last year about this time and mostly the platform hasn’t changed. Several new points of interest emerged:

1. Windows Embedded is a teeny-tiny portion of the overall business at Microsoft. Changes and updates are infrequent, and the crudeness of the tools reflects this…they don’t put a lot of resources into Embedded.

2. Working with XPe is not particularly fast or facile. The problem does not lie with the programmer, it is just the nature of the software. (but, have you ever recompiled a Linux kernal?)

3. Vista embedded which was announced vaguely many months ago, is currently way off into the future, not least because the footprint will be larger.

4. The marketing people are making a name change, which seems really stupid. If I’ve got this right, XPe becomes Embedded Standard Edition, and Windows CE becomes Windows Mobile. Or something like that. Stupid.

5. Windows CE, is designed for hand-helds and cell phones and is really a different animal from Windows Embedded. People who have attempted to use CE when they should use Embedded, because of the lower licensing cost have been disappointed. The incentive is there, however, as the runtime for an instance of Windows Embedded is $90.00, where with CE it is $3.00.

6. XPe is really a componetized version of Windows…you can pick and choose which pieces of Windows that you really want.

7. If you include the Windows installer component, then you can perform a install of application software after generating the XPe image. This was a revelation to me….I thought you had to have everything componitized from the get-go. This knowledge was worth the price of the seminar to me, and it has caused me to take another look at attempting to generate a base OS for installing our applications.

Allowable Non-Profits

Interesting discussion at marginalrevolution which cites an article in the Times.

In a ruling last December that sent tremors through the not-for-profit world, the Minnesota Supreme Court said a small nonprofit day care agency here had to pay property taxes because, in essence, it gave nothing away.

The agency, the Under the Rainbow Child Care Center, charges the same price per child regardless of whether their parents are able to pay the full amount themselves or they receive government support to cover the cost.

Tom Friedman: Dept. of Missed Opportunity

I’ve basically gone off Thomas Friedman, but his May 4th column has a great summary of the missed opportunities of the past several years. We seem to have repeated many of the mistakes of the seventies and eighties, in many cases with some of the very same leaders who screwed up the first time around. But the final paragraph deserves a comment…

…because millions of Americans are dying to be enlisted — enlisted to fix education, enlisted to research renewable energy, enlisted to repair our infrastructure, enlisted to help others. Look at the kids lining up to join Teach for America. They want our country to matter again. They want it to be about building wealth and dignity — big profits and big purposes. When we just do one, we are less than the sum of our parts. When we do both, said Shriver, “no one can touch us.”

How about we enlist ourselves? Many have come to the realization that leadership on the national level is an oxymoron. Our national institutions have been co-opted by lobbyists, and corrupted by the Bush administration. In areas of demonstrated need there has been no engagement. (New Orleans). Corrupt? How else can you characterize an administration that puts polluters in charge at the EPA, or who guts reports from its own NASA about the issue of climate change? The next president (if they choose to accept it) will have the slow task of trying to rebuild trust in our government among our citizens and throughout the world. It won’t be a thankless task, perhaps, but it will be a slow one.

Fortunately, the states aren’t waiting, in areas like health care and energy policy. Individuals shouldn’t wait as well. Let’s just hope that the next administration, whether Democratic or Republican will just stay out of the way.  As usual, it will be individuals, non-profits and NGOs who will show the way forward. 

Cloud Storage: You already have it…

What is all the fuss about Cloud Storage? This is the notion that you can store all (or some) of your files in the internet “cloud”…i.e. online using some kind of paid service from Amazon (S3) or any number of web services. Aside from the fact that this could be considered a security nightmare if left unmanaged to network users… “er, sorry, I stored the 3Q budget figures in the cloud, and now I can’t remember the password”… there are existing alternatives that you already have available and for which you may already have paid:

  1. If you use Google Docs, your documents are stored in the cloud
  2. If you use BaseCamp, your documents are stored in the cloud
  3. If you have a web site, you have the ability to use FTP to transmit your files and store them in a presumably permanent and secure place.
  4. How about a thumb drive? Your personal cloud.

So the idea of paying $4.95 a month extra to store files seems ridiculous.

Indirect Expenses: Jargon

Total Direct Costs 

Exactly what it sounds like.  The total expenditures directly related to project.

Modified Total Direct Costs (MTDC) These are the Total Direct Costs minus certain exemptions. (a lot of exemptions, really.) For example:

  • Equipment purchases
  • Capital Expenditures
  • Rental Costs: Offices, Laboratories
  • Scholarships and Fellowships

Note that just because the above items are excluded doesn’t mean that the grant doesn’t pay for these…that is the whole purpose of accounting for indirect. 

Facilities and Administration Costs (F&A)  Just another name for indirect costs. 
Bids and Proposals (B&P) These are costs related to the preparation of bids and proposals. This is not to be underestimated; I’ve related elsewhere how the preparation of grant proposals can run into considerable time. 
Independent Research and Development (IRAD) This refers to additional R&D that is being pursued outside of the scope of a funded project. This relates especially to National Science Foundation projects.  IRAD is unallowable…that is, NSF will not fund IRAD as either a direct or an indirect cost. Same with NIH. However, other government agencies will allow IRAD as an indirect cost. According to Russ Farmer, high-tech companies will typically allocate 10-15% of their revenue to IRAD. 
Unallowable  Unallowable is an expenditure which is cannot be funded either directly or indirectly by a award. There is a famous list; my favorite is alcoholic beverages.  

Indirect Expenses: Calculations for Federal Grants

After reading the article from The Grantsmanship Center about calculating indirect rates, I started to drill down a bit further. This is a dense subject. I’m already on my third cup of coffee, and that is probably due to the fact that I don’t have access to anything stronger to ease the pain. However, one way to learn something is to look for patterns and repetition. If you read something three times, and see it referenced by other documents, it starts to fit into some kind of ordered symmetry. So, here are some resources:

The Office of Management and Budget Circular A-122 appears to be the ur-text for all things indirect. The title of this missive is Cost Principals for Non-Profit Organizations and the summary is:

1. Purpose. This Circular establishes principles for determining costs of grants, contracts and other agreements with non-profit organizations. It does not apply to colleges and universities which are covered by Office of Management and Budget (OMB) Circular A-21, “Cost Principles for Educational Institutions”; State, local, and federally-recognized Indian tribal governments which are covered by OMB Circular A-87, “Cost Principles for State, Local, and Indian Tribal Governments”; or hospitals. The principles are designed to provide that the Federal Government bear its fair share of costs except where restricted or prohibited by law. The principles do not attempt to prescribe the extent of cost sharing or matching on grants, contracts, or other agreements. However, such cost sharing or matching shall not be accomplished through arbitrary limitations on individual cost elements by Federal agencies. Provision for profit or other increment above cost is outside the scope of this Circular.

So, assuming you aren’t a government, college or university, or hospital, it appears A-122 is for you if you are a 501c(3) non-profit. Here is a link to a PDF version of the document (accuracy and provenance unknown). For for-profit companies, such as SBIR companies the relevant discussion is in the Federal Aquisition Regulations, FAR Part 31 Contract Cost Principles and Procedures. Indirect is discussed in subpart .203 but only very generally.

Here is a Powerpoint presentation as a PDF that was from a training provided by HUD (Housing and Urban Development).

Here’s a one-page explanation on calculating indirect rates with an example. This is from the Compassion Capital Fund, which appears to be an offshoot of a government initiative to support faith-based and community organizations. Lots of resources and links here.

Jim and Gail Greenwood have a brief discussion of indirect as related to SBIR proposals. This is one of a whole host of useful articles relating to their business in supporting and counseling aspiring SBIR grantees. As an aside, I recommend SBIR grantees attend any of Jim or Gail’s frequent workshops. Be sure to read their material. They are a rare combination of highly knowledgeable consultants who can turn government mush such as FAR 32 Part 3.201 into reasonably understandable English. They will also review your grant proposals. I had them review my Phase II. They are also funny and eminently approachable speakers.

National Institutes of Health – Ruth Bishop’s PowerPoint presentation

Health and Human Services – Example cost proposal by a non-profit. This appears to be quite useful. (or maybe I’m starting to get it?)

Mac Conversion: A progress report and some backsliding

The Spousal Unit always wonders why I upgrade my computer and operating system as frequently as I do. The fact is I think the world has enjoyed a pretty long run with Windows XP, wasn’t it out in 2001? She doesn’t sympathize with my explanation that sometimes I just get to the point that I’m tired of solving old problems, and I would just as soon solve new ones.

I bought a Macbook back in November. I was just coming off a bad experience with Microsoft Windows Vista. Partly I needed a new laptop…my Dell Inspiron keyboard was terrible, even after two replacements. So even thought the Inspiron is as great laptop, it was essentially useless for actual work, like word-processing. It was also heavy, but considering it could be a replacement for a desktop machine, I was willing to live with the weight.

So, an update on the Macbook, and my (non)-conversion to all things Mac.
The hardware is terrific. Even thought Apple upgraded the processor speed and hard drive capacity shortly after I bought mine, both have been more than adequate. What is really nice is that the weight is about half of the Inspiron. I can keep this machine in a LL Bean Sportsman Briefcase, along with the essential accessories and a leather-bound pad for note-taking. It has an excellent and usable keyboard. It has a track pad which mimics a single-button mouse. This is still a pain for us two-button mouse users, but it something you can live with if you want to go naked, or you can buy a Microsoft two-button notebook mouse to carry in the briefcase.

The Macbook plays nicely with external non-Apple peripherals. When you aren’t traveling, you can plug it into one of those Dell 19″ monitors from Staplesand work at 1440×900 resolution. If put the notebook to sleep, and then attach the external mouse, keyboard and monitor, you can restart it with the lid closed. Not as convenient as a docking station, which might be something to try next.

I’ve got the Macbook printing to an HP OfficeJet Pro K5400 ink-jet printer. Two of these printers have been working reliably and well for the past eighteen months under what I would call light duty. The printer has a USB interface. If you need to plug this in with a USB keyboard and USB mouse, then you need an external USB hub. I note that the docking station advertises five USB connections, which is another reason to consider it. Right now I’m using $14.95 keyboard from Logitech as the external keyboard. It is a little scary to realize that this dirt-cheap keyboard is superior to that of the Dell laptop keyboard.

Having all this paraphernalia connected to the Macbook detracts considerably from its sleek and smooth look. The Macbook is considerably more attractive running alone on a battery, connected wireless to the unseen network cloud. I’ve gotten well over three hours on the battery when running wirelessly which is fine. With the wireless connection enabled, the machine will sniff out the strongest local network connection and walk you through the connection process. If you have done this once already, the connection will be automatic the next time. It works fine on the university’s VPN with the addition of the Cisco VPN client which requires manually logging on.

Mac heads rave about the Mac software and operating system. I think the OS is fine. I don’t care really for the “Finder”, but that is partly because I haven’t really transitioned comfortably from the Windows “Explorer”. But I really like that fact that the OS on the Macbook is the same as the OS on all other Macs, and that it is available in one version only. It is an operating system instead of a demanding lifestyle. Apple doesn’t try to bludgeon its competition or its customers with its operating system. Really, can you imagine the Apple OS getting the same kind of treatment and publicity that Vista has gotten in the past two years? Upgrades and patches are a fraction of what comes out for Windows every week.

As for the backsliding, well, I installed Vista using the Parallels software. I did this strictly so that I could run OneNote, the one essential Microsoft program that doesn’t seem to have a Mac equivalent. Except for the onerous secondary startup process of booting Vista within Parallels and then starting OneNote, this seems to work fine. In fact, the Macbook would really make an ideal Windows laptop.

Other Mac Software

Safari is much maligned in the blogosphere, and it has crashed several times. I installed Firefox as an antidote, but it crashed even more, so I’m sticking with Safari on the Mac side of the house at the moment. IMail doesn’t really compete with Outlook, and I’ve had trouble trying to duplicate the series of folders that I have in Outlook with rules that automatically move new messages into specific folders. The calendar and address book have separate interfaces, and I guess I prefer how Outlook integrates all these into a single (albeit bloated) application.

Bottom Line

The bottom line is that I’m really attached to this notebook. It is a fine combination of price and functionality with a sleek and comfortable design. I’m not sure if I would recommend it for an office, but for an individual’s private machine it is ideal. With the addition of some inexpensive peripherals, it doubles nicely as a desktop machine as well.

Five-Day Grantsmanship Center in New Hampshire

The Grantsmanship Center is bringing their five-day training program to New Hampshire July 28th through August 1, 2008.

The center’s web site has a series of thirty free papers with hints and discussion of the grant-writing process. I just found a terrific eight-page explanation which describes how to calculate indirect costs.

Selections from Verizon’s DSL Service Agreement

In the spirit of Jerry Pournelle, “we read these things so you don’t have to”, I find among 6 (six!) pages of fine print sent to every poor schlub who subscribes to Verizon’s DSL service, the following points of interest:

Section 4.3
Restrictions on Use. The Service is a consumer grade service and is not designed for or intended to be used for any commercial purpose. You may not resell the Service, use it for high volume purposes, or engage in similar activities that constitute such use (commercial or non-commercial). If you subscribe to a Broadband Service, you may connect multiple computers/devices within a single home to your modem and/or router to access the Service, but only through a single Verizon-issued IP address. You also may not exceed the bandwidth usage limitations that Verizon may establish from time to time for the Service, or use the Service to host any type of server. Violation of this section may result in bandwidth restrictions on your Service or suspension or termination of your Service.

Section 10.4
Monitoring of Network Performance by Verizon. Verizon automatically measures and monitors network performance and the performance of your Internet connection and our network. We also will access and record information about your computer and Equipment’s profile and settings and the installation of software we provide. You agree to permit us to access your computer and Equipment and to monitor, adjust and record such data, profiles and settings for the purpose of providing the Service…